Author or Export a GHS Document
This document provides a basic guide for authoring or exporting a GHS Document using SDSpro. SDSpro offers a more detailed video tutorial that thoroughly outlines the process. If you require access to the video, please contact support@sdspro.com.
Select Products form the Menu.
Click the Add Product icon 
to begin.
Fill in Product Name and Company Name. If it is a product for a new company, enter the company name, click View and fill in the information. If it is a product for an existing company, click Select then choose the company from the list.
Click on the Document tab. Click on Import, select Author a GHS SDS format document, and click Next.
Beginning with the Identification tab, complete all relevant fields. In some cases there may be secondary tabs within each parent tab. OPTIONAL: Our latest version allows you to include emergency hours and a company logo to be associated with the GHS document. Any changes made on the Identification tab update the manufacturer's information and update this information for any other products in the database that are manufactured by the company.
Some of the tabs (such as the First-Aid tab shown below) include Phrase Boxes from which you can select standard phrases from the Phrase Library. To open, click on Phrase Library. You can narrow your choices by category or specific text search. You can also create your own phrases or edit existing ones by clicking on new or edit. To populate the Phrase Box from the Phrase Library, just click (and hold) on the phrase you want to use, and drag it to the Phrase Box and drop it. Leave the Phrase Library open. It will be used for almost every tab.
In the Phrase Library, you may narrow your choices by category or specific text search. You can also create your own phrases or edit existing ones by clicking on New or Edit. To populate the Phrase Box from the Phrase Library, click and hold on the phrase you want to use, drag it to the Phrase Box and drop it. It is recommended that you leave the Phrase Library open, as it will be used for almost every tab.
The Hazards Tab, which is Section 2 of the SDS, contains the GHS label elements. Begin by selecting the specific chemical Hazard and Category from the drop down lists, then click Add. Do this for each relevant hazard. The software will automatically choose the appropriate pictogram, signal word, hazard statements and precautionary statements.
The Hazards tab includes four sub-tabs. Under the Hazard and Precautionary Statements Tabs, either the Edited or Hidden check box must be marked. To edit a phrase (e.g. add specific type of glove or eye protection), click on the phrase and click Edit. If the phrase is not applicable to the chemical, you can click the Hidden Check box.
The Ingredients Tab (Section 3 of the SDS) contains your products ingredients. Begin by clicking Add. Type the CAS# in the box. If you subscribe to SDSpro’s Master Chemical Index (MCI), it will begin to auto-populate the number and ingredient name and will flag specific regulatory field related to that ingredient (If it does not auto populate and you have the MCI, the chemical is not in the MCI and you will have to manually complete the entry). Complete the other fields (weight %, etc), and click Save. Repeat for all other ingredients. When all ingredients have been entered, click Cancel.
Continue completing the rest of the tabs with the Phrase Library and filling in any relevant, blank fields. Make sure to enter the revision date in the Other tab (Section 16).
Once you’re done, click Save. You will be given 3 save options
Save GHS SDS Only-Choose this option only for incomplete SDSs that need more information before being complete.
Save GHS SDS and update PDF Copy (Default)-Choose this option when finished authoring and want to create a PDF version of the document – if a PDF exists already this option will overwrite it.
Save GHS SDS, Archive and Update PDF copy-Choose this option to update an SDS that has already been authored and you need to keep the previous PDF and have a new PDF.
